PRIVACY POLICY

Your Personal Information

By Personal Information we are referring to a visitor’s personal name, e-mail address and any other information they deem fit to provide. Personal Information can be gathered via an online contact form, by the posting of a comment in relation to content on the site, or by interacting with one of Immy Murphy Photography’s Social Media platforms (Facebook, Instagram, Twitter). We may also request Personal Information when hosting a competition whereby applicants must apply to participate.

Under no circumstances will any Personal Information be used for anything other than the reason it has been submitted for. We reserve the right to use any Personal Information for promotion administration purposes, including but not limited to verification and notification of winners as applicable.

All correspondence to Immy Murphy Photography via email, social media, website or other messaging services are password protected and Immy Murphy Photography is solely responsible for the handling and managing of all personal data.

Any Personal Information obtained regarding an enquiry will be stored within the medium in which it was received and only upon booking will this information be digitalised to complete any verifications and orders at a later date. Any data collected but subsequently not acted upon, the data will be removed after a six (6) month period. Where a booking is made, relevant Personal Information provided by the client will be stored for a period of ten (10) years after the date of the event.

All electronic devices where your Personal Information is stored, for example, mobile phone, tablet and desktop, all contain passwords. Images are stored on external hard drives which are password protected. Any paper documents where your Personal Information can be accessed are stored in a secure, private location only accessible by Immy Murphy Photography.

Personal information shall not be shared with Third Party operators or websites, unless considered necessary when completing your transaction. For example, Immy Murphy Photography may use online printers and digital services to distribute digital image; Heather Photography will use your name and images to complete this order. This Site holds no responsibility for privacy policies on other sites, but endeavours to only work with GDPR compliant companies.

Immy Murphy Photography may need to disclose Personal Information, when necessary, in the instance of insurance claim, or  legal reason that may occur. Wherever possible Immy Murphy Photography will inform those affected prior to the release of Personal Information.

Communication with you

Immy Murphy Photography will contact you regarding your enquiry, booking, to collect fees or monies owed, or as otherwise necessary. For these purposes we may contact you via email, telephone, text message, messenger and / or postal mail.

Images

GDPR legislation states that a photograph may contain some form of personal data where they can be processed to allow “the unique identification or authentication of a natural person”. Immy Murphy Photography will never photograph an individual as a means of unique identification or authentication unless contracted to do so. Guests at events, where Immy Murphy Photography has been contracted to capture images, appear in photos taken by Immy Murphy Photography as a part of the documentation of the event. Guests captured in portraits or in group photos do so as part of the event and their rights are protected by Immy Murphy Photography as detailed in this Privacy Policy.

In terms of explicit GDPR compliance, clients and guests are photographed within the parameters of GDPR legislation on the basis of ‘legitimate interests’. The taking of photographs of guests when viewed as a form of processing personal data is necessary for the legitimate interests of Immy Murphy Photography as a photography business unless there is a good reason to protect a given individual’s personal data which overrides those legitimate interests.

Operating within the parameters of legitimate interests as laid out in GDPR legislation, the disproportionate effort involved in providing Privacy Policy information to all guests at the event and the degree to which it would distract us from performing our job renders it infeasible to do. Booking clients are therefore requested in their contract to direct their guests to read this Privacy Policy in advance of the event and to advise them to contact us in advance with any concerns around the processing of their personal data, namely being photographed.

We may display any photographs to promote Heather Photography on our website, blog, on social media, on photography related websites, in exhibitions, in advertising, brochures, magazine articles and other such material, providing that the images used are used lawfully and without damage to Heather Photography’s client(s). The rights of the people captured in these photographs are protected by Heather Photography as detailed in this Privacy Policy.

Heather Photography retains the full copyright of any photographs produced. Images captured at events will be retained for a minimum of two (2) years after the date of the event.

Your Right to Access information or Withdraw your Data

Anyone photographed by Heather Photography, whether a client or guest, and whether past or current may withdraw consent for a photograph in which they appear to be displayed. The process for this is to email  specifying the photo in question. After the request has been made, Heather Photography will take the necessary step to remove the image online.

You have the right to contact Heather Photography at anytime and ask to view the Personal Information that the business has stored on you. You have the right to ask to have such information deleted or removed. If you would like access to your stored data please contact Megan at heatherphotography@outlook.com

External Website Links and Third Parties

This statement covers all areas in which Personal Information has been received according to information collection practices on www.heatherphotography.co.uk . Links located at the Site may be to and from other internet sites, including but not limited to the sites affiliated to the Site. The Site does not hold any responsibility for the privacy policies or content of all the other websites that it may link to. We encourage you to review the Privacy Policy and Terms of Use of any Third Party company we may link to – prior to deciding to submit your personal information on other such sites.

Right to amend our Privacy Statement

Heather Photography reserves the right to amend this Privacy Policy at any time. Changes shall be effective right upon posting up on the Site. Correct as of August 2020.